Navigating the Steps to Grant Funding
Annual Grant Cycles
The Shavlik Family Foundation considers requests from $1,000 to $30,000 to support technology projects tied to innovative operations or program initiatives. Proposals are considered twice per year.
See the full timeline and steps for both grant cycles below.
Grant Timeline
The grant process is conducted twice per year over a 6 month period. Applicants need to prepare for this lengthy timeline. The time we spend is to accommodate the number of proposals we receive and to give the Foundation time to read and analyze each submission with limited staff.
Please review the grant timelines below, which run from May-October and November-April.
Important Resources
Below are documents to help guide you in thinking about how to create your proposal to the Foundation.
Online Grant System Opens: LOI
Submittable will ask you to set up a unique login to the grant portal, then you can begin the LOI submission process. You will need to register with an email we can use to contact your organization and a unique password. If you are an independent grant writer, please use an email that the organization can be contacted at.
You may save your work and continue to edit your LOI in Submittable until you are ready to submit. The LOI and Full Application prompts are provided as a word document by clicking “LOI and Full Application Questions” under Important Resources on this page. This is for your reference and if you want to draft your proposal outside of Submittable. All proposals must be submitted through Submittable. No paper or emailed grant applications will be accepted.
LOI Deadline
At 11:59 pm the LOI will close and you will no longer be able to submit your request, so make sure you have uploaded all the requested documents and have completely filled out and submitted your LOI before midnight.
Invitation to Submit Full Application
The Foundation review committee will inform organizations about whether or not their LOI is selected to move to the Full Application stage. Due to the number of proposals we receive, we will not communicate with applicants during the grant decision process. The proposal you have submitted is the only thing we consider in our decision. Thanks in advance for your understanding. Those who are invited to submit a Full Application will be able to log back into Submittable to complete and submit their Full Application.
Full Application Deadline
If your organization has been invited to submit a Full Application to the Foundation, you will complete and submit your application in Submittable. At 11:59 pm the Full Application will close and you will no longer be able to submit your request, so make sure you have uploaded all the requested documents and have completely filled out and submitted your Full Application before midnight.
Our review committee will base their funding decision on the information you provide in the proposal. There will be no other contact until a final funding decision is made.
Award Notification and Distribution
The Foundation review committee will decide which Full Applications will be funded and applicants will receive notification of congratulations or regrets by this date. Checks will be mailed immediately after notification. Checks are sent by certified mail along with a letter highlighting the Foundation’s terms and conditions. Cashing a check is the acceptance of those terms and conditions.
Grant Reports Due
About one year post-award, grant recipients will submit a final Grant Report that includes both narrative and financial data on the project funded. This Grant Report is submitted in Submittable. For questions, email the Grant Program Manager of the Shavlik Family Foundation at: Sarah@ShavlikFoundation.org
An approved Grant Report is necessary to be eligible in the future for another grant from the Foundation.